If you have an IMAP account and use a File, Send by email command in other applications, the sent message is stored in the local Sent Items folder, not in the IMAP account's designated Sent Items folder. In Outlook 2007 and Outlook 2010, IMAP users choose the Sent Items folder but it only uses the designated folder when you start the message in Outlook. In the Import a File dialog box, please select Outlook Data File (.pst) in the Select file type to import from box, and then click the Next button. In the Import and Export Wizard, please select Import from another program or file, and then click the Next button. If your IMAP data file includes folders marked (This computer only) and you want to keep the contents, you need to export those folders to a pst file before removing the IMAP account from your profile. If you are using Outlook 2007, please click File > Import and Export. These folders are marked with (This computer only) for easy identification. When you create an Outlook 2013 profile that contains only an IMAP account, your calendar, contacts, notes, and tasks will be stored in the IMAP data file (*.ost). If you switch to the Folder list (Ctrl+6) after letting the macro take you to the folder, it will be expanded so you can see where it is in relation to the other folders.įolders marked with " (This computer only)" are stored in the local data file. A message box will show you the path (in format) and you can click the button to switch to it. Simply select a sent message in a conversation and run the macro. If you can't find the sent folder but see the sent items when you use the conversation view, you can use the macro at Folder: Get the path to identify the folder path. * XLIST (\HasChildren \HasNoChildren \Sent) "/" "/Sent Mail" * XLIST (\HasNoChildren \Important) "/" "/Important" * XLIST (\HasNoChildren \Drafts) "/" "/Drafts" * XLIST (\HasNoChildren \AllMail) "/" "/All Mail" * XLIST (\HasNoChildren) "/" "Outlook Users" * XLIST (\HasNoChildren) "/" "Junk E-mail" * XLIST (\HasNoChildren \Inbox) "/" "Inbox" * CAPABILITY IMAP4rev1 UNSELECT IDLE NAMESPACE QUOTA ID XLIST CHILDREN X-GM-EXT-1 XYZZY SASL-IR AUTH=XOAUTH AUTH=XOAUTH2 If you want to use a different folder, you need to rules to move the sent item.įor example, when Outlook 2013 connects to GMail, GMail responds with this: If the server does not use XLIST, Outlook 2013 uses the local Sent items folder. From the left side choices, select the Advanced option. Now, the Outlook Options screen displays. On this page, from the left menu, tap on Options. Now, the Information about your account will display. If the server supports XLIST, it responds with the folder that should be used for Sent items. Here are the steps to access the Outlook AutoArchive settings: Open your email inbox and click on the File tab. How this works: when you set up the account, Outlook "talks" to the IMAP server, "asking" what the server supports.